McGill University

Special Events Associate – Faculty of Arts

  • Full Time

Position Summary:
The Special Events Associate provides logistical assistance on special events identified by the Dean of Arts and is the main coordinator for the Cundill History Prize. This position manages plans and delivers the Prize and plays a key role in communications. This position will work in the Faculty of Arts Development Office and will be required to share best practices related to alumni engagement and donor relations.

Primary Responsibilities:

  • Coordinating with and reporting to the Director of Development and Dean of Arts on all aspects of the Prize.
  • Acting as the main communications person to external PR, Communications teams and other McGill stakeholders, such as Communications and External Relations, and the Department of History, at McGill University.
  • Maintaining communication with the Advisory Committee, the Prize Jury and finalists.
  • Organizing of the Cundill Prize Gala, as well as other special events related to the Prize.
  • Assisting with internal and external communication content.
  • Administering the budget and projected budget for the Cundill History Prize including an end of year report to the Faculty of Arts.
  • Contracting with special events external support for the Gala.
  • Establishing and fostering effective working relationships with all parties involved (internal and external) by identifying needs and providing support in the delivery of services.
  • Collaborating with multiple parties to coordinate events and meetings on-site and remotely: University Advancement, the Faculty’s Communications Officer and Office of Development, and Advisory Committee & PR Firm, etc.
  • Planning and attending meetings, prepares agendas, takes notes and distributes minutes (team meetings, Jury deliberations, Advisory Committee meetings, even planning meetings)
  • Assisting with submission process from publishers; prepares and organizes triage process; receives and prepares shipment for jurors.
  • Assisting in preparing content for ads, web, invitation and event promotion; reviews, and proof-reads content for social media and web
    Recruiting, hires and supervises student support staff hired during peak periods throughout the year

Other Qualifying Skills and/or Abilities

  • Undergraduate degree and three years relevant experience is preferred; or Master’s Degree in a related discipline and applicable work-related experience an asset. An interest in the study of history, and/or books and publishing would be assets. Excellent writing and communication skills are essential.
  • Knowledge of French is an asset. Experience in organizing events and ability to establish priorities and long/short-terms plans and objectives.
  • Must be able to handle multiple projects under tight deadlines and to be able to work well in complex organization.
  • Proven experience in implementing communication plans. Demonstrated ability to work autonomously and as part of a team with excellent interpersonal skills.
  • Must be client-focused, with problem solving, priority setting, analytical and organizational skills. Ability to work in a PC environment with computer skills.

Minimum Education and Experience:
DEC III 3 Years Related Experience /

Annual Salary:
(MPEX Grade 02) $46,110.00 – $57,640.00 – $69,180.00

Hours per Week:
33.75 (Full time)

Director Administration

Position End Date (If applicable):

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,

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