McGill University

Director, Planning and Development

  • Full Time

ABOUT McGill University:

Founded in 1821 by James McGill, McGill University ranks among the best research and higher education institutions in the world. There are 11 faculties and 13 professional schools offering more than 300 programs to 40,000 graduate, undergraduate and School of Continuing Studies students. Its student body, drawn from more than 150 countries, is the most international of Canada’s research-intensive universities.

McGill University is proud to have over 7,600 exceptional members of its faculty and staff. Everywhere on campus, you will find dynamic, talented, and dedicated employees who contribute in extraordinary ways to the community. The university is proud to have been named one of Montreal’s top employers.


Reporting to the Executive Director, the Director, Planning and Development will be responsible for planning, management, direction and oversight of activities relating to all phases of designated complex institutional projects.  In particular, he/she will manage the work of outside professional teams, lead in the planning phase and conduct feasibility studies, lead the development of project activity schedules and budgets, lead the development of Dossiers d’opportunité and Dossiers d’affaires as per the Directive sur la gestion des projets majeurs d’infrastructure publique if required, lead the development of functional and technical programming, the design phases and the compliance and quality review activities, coordinate the activities with other McGill departments, internal and external stakeholders, and projects related to the achievement of  designated projects. He/she will also develop and oversee activities related to information systems, equipment planning and related procurement. The incumbent will direct teams of internal and/or external project managers with expertise in architecture, engineering, construction, support services, Facilities Management and logistics, equipment planning and procurement, as well as in IT planning and implementation.

The incumbent will play a leadership role in providing direction to external project management teams and consultants, made up of teams of architects, engineers and specialty consultants.  The Director will also play a leadership role in the planning and coordination with infrastructure and civil works and in meetings with city officials and other external stakeholders, such as the Ministry of Higher Education (MES), the Ministry of Culture, and “Arrondissement Ville-Marie”.  Other key constituents that must be consulted throughout the project include, but are not limited to:  Amis de la Montagne, Héritage Montréal, Table de concertation du Mont Royal.  The incumbent will assist the Executive Director in the management of various project governance committees.  The incumbent will work closely with representatives of the Société québécoise des infrastructures (SQI), as well as internal stakeholders.

Primary Responsibilities:

  • Manage multiple projects (including major projects according to government regulations) throughout their life cycle in accordance with government and municipal directives, including the preparation of documents for project governance and government and municipal authorities.
  • Set up and maintain project management offices at the Macdonald campus in Sainte-Anne-de-Bellevue and the downtown Montreal campus, depending on the projects for which he/she is responsible, and be available to work from these offices for the duration of the projects.
  • Ensure compliance with deadlines and budgets in collaboration with professionals, experts, and external project management firms.
  • Provide leadership, direction and guidance to McGill projects stakeholders in the planning and development of new projects, with regards to conducting feasibility studies, budgeting, scheduling, approvals, defining project delivery method and defining scope of mandates and terms of the contracts to be awarded to professionals, experts and external project management teams.
  • Contribute to leadership, planning and execution of ancillary projects related to the designated projects under his/her responsibility.
  • In collaboration with external professional teams, establish the strategic direction and planning process for the development of the functional and technical programs for spaces related to designated projects under his/her responsibility.
  • Together with external project management teams, provide leadership and direction to the consultants, architects and project engineers in the development of Dossiers d’opportunité and the Dossiers d’affaires as per the Directive sur la gestion des projets majeurs d’infrastructure publique if required, the functional and technical programs, followed by the development of the design phases, detailed plans and drawings, and technical specifications for procurement and construction.
  • Direct the compliance teams in the oversight of compliance reviews, quality reviews and construction activities during the design, construction and commissioning phases and plan for internal resources required from Facilities Management and Ancillary Services (“FMAS”) in the design, construction, commissioning and operational readiness phases.
  • Guide the Project teams in the development of RFPs, calls for tender, negotiations and award of contracts.
  • Plan, organize and chair project planning and coordination committees/meetings on a regular basis.
  • Work collaboratively with FMAS and Campus Planning and Development in all project planning activities that require operational alignment with these departments.
  • Lead the planning, design and review requirements of civil infrastructure requirements with the Planning and Engineering Departments of the City of Montreal and/or the City of Sainte-Anne-de-Bellevue and the Ministry of Culture, as well as the preparation of applications and negotiation of necessary development permits with local municipalities with respect to planning and zoning issues, and the development agreement.
  • Support senior management in managing government and municipal approval processes.
  • Provide management assistance with regards to phasing, relocations and start-up of operations.
  • Implement and maintain appropriate management measures and tools for control (scope, schedule, budget, changes, quality, risks, etc.) of designated projects under his/her responsibility.
  • Implement and maintain policies and procedures for managing and mitigating risks and materializing opportunities for designated projects under his/her responsibility.
  • Ensure the implementation of best practices in budgeting and construction planning, in accordance with applicable laws, regulations and policies.
  • Monitor the evolution of government and municipal policies and legislation that could affect the progress of designated projects. Anticipate and mitigate the impact of changes.
  • Review and plan resources, budget, and scope of projects under his/her responsibility.
  • With the Executive Director, establish organizational plans for the Office and manage the resources within budget.
  • Chair or lead committees established in accordance with project management government regulations and/or sound project management practices and represent the University for projects under his/her responsibility at internal and external meetings.
  • Direct and manage staff in accomplishing the goals and objectives of the Office.
  • Contribute to identifying and pursuing funding opportunities (federal, provincial and municipal) for designated projects.

Other Qualifying Skills and/or Abilities

  • Undergraduate degree in architecture or engineering.
  • Masters’ degree in a relevant discipline (an asset).
  • PMP certification (an asset).
  • Ten (10) years of relevant experience.
  • Minimum eight (8) years related experience in complex institutional projects.
  • Demonstrated ability to successfully undertake multiple projects concurrently while navigating within a larger organization among multiple stakeholders and audiences.
  • Experience in complex institutional development projects, from planning to development through to commissioning, operational readiness and move in.
  • Experience in projects over $50 million subject to the Directive sur la gestion des projets majeurs d’infrastructure publique including experience in the developing Dossiers d’opportunité and Dossiers d’affaires;
  • In-depth knowledge of real estate development. Knowledge in projects involving heritage properties, ideally in the territory of Montreal (an asset).
  • Experience working with Indigenous communities and marginalized groups (an asset).
  • Experience working with important external stakeholders such as: the Ministry of Education, the Ministry of Higher Education, the Ministry of
  • Culture and Communications, the City of Montreal, the City of Sainte-Anne-de-Bellevue, Borough of Ville-Marie, Les amis de la montagne, Héritage Montréal, la Table de concertation du Mont Royal (an asset).
  • Leadership skills focused on quality, efficiency and productivity with a focus on continuous performance improvement and customer service.
  • Ability to function under tight deadlines and pressure.
  • Excellent interpersonal and communication skills.
  • Ability to solve complex internal and external problems.
  • Excellent negotiation skills, ability to diagnose problems and reach consensus in the presence of internal and external stakeholders.
  • Demonstrated strategic thinking, innovation and visioning skills.
  • Dynamic, proactive and flexible approach.
  • Demonstrated resilience in the face of obstacles and project setbacks.
  • Practiced ability to anticipate and address unforeseen issues.
  • Demonstrated ability to motivate key stakeholders and build strong relationships.
  • Strong project organization and management skills and attention to detail.
  • Ability to navigate a complex, decentralized, multidisciplinary environment.
  • Superior spoken and writing skills in both English and French.
  • Experience working in a university environment (an asset).

Please apply through workday at–Planning-and-Development_JR0000025675?


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