Vanier College

Human Resources Administration Technician for Non-Teaching Personnel

  • Full Time
Job Title: Human Resources Administration Technician for Non-Teaching Personnel
Reference number: S-21-22-2760
Job Category (Job Alert): Administration
Department: Human Resource Services
Services: Human Resource Services
Immediate Supervisor’s Name: Coordinator – Human Resource Services
Position Status: Regular Full-time
Length of the contract: Permanent
Work Location: Vanier College
Work Schedule: Mon – Fri, 8:30 a.m. – 4:30 p.m. (35 hrs/week)
External Posting Start Date: 2022-05-13
External Posting End Date and Time: 2022-05-27 17:00
Salary Scale: $24.21 – $32.32
Expected Start Date: 2022-07-04

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients.
Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.

We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community.

Under the responsibility of the Coordinator for Non-Teaching Personnel and Benefits and as a team member, the Technician is responsible for all technical operations, processes, data entry, verification and correspondence related to the issuance of contract, determination of salaries, working conditions including job security, government programs and fringe benefits of all employment categories that are assigned to her or him. She or he is also responsible for documenting and updating dossiers, filing and archiving of documents (electronic or other) according to laws and regulations, generating various reports and interpreting and analyzing them as necessary.

The Technician informs employees of various programs under his/her responsibility, their working conditions, obligations and eligibility, and assists them through the various processes. In all aspects of her or his work, the Technician provides quality clientele services and demonstrates extreme diligence and absolute discretion. She or he brings to the attention of the Coordinator all complex, ambiguous or problematic situations and participates with team members in the improvements of processes and tools.

The following tasks are examples of duties falling under the Technician’s responsibility and do not constitute an exhaustive list.

• Creates, maintains and terminates employees’ files (electronic and paper) and generates contracts accordingly;
• Meets with new employees and ensures all necessary documents are submitted and that required forms are completed;
• Presents Vanier’s policies (PD, Harassment and discrimination, Sexual Violence, etc.) and explains working conditions (vacations, sick days, etc.);
• Analyzes schooling and experience, determines their relevance and classifies employee accordingly;
• Ensures timely follow-ups for probation/evaluations processes, salary and echelons increases, seniority and priority lists updates, tenure, and produces necessary reports;
• Reviews the Non-Teaching hiring forms;
• Manages all the seasonal contracts.
• Receives and processes all absence and leave requests, such as personal, professional development, voluntary workload reduction and sabbatical plan, ensures their admissibility with regards to deadlines and collective agreements requirements.
• Oversees Time Management module and verify all the entries for non-teaching personnel (overtime, absences, etc.);
• Prepares, tracks and follows up all needed correspondence according to guidelines;
• Plans and accomplishes all operations related to the vacations and various banks of employees (overtime, sick banks, etc.);
• Maintains the staffing plan and ensures the necessary follow-ups.
• Collaborates in the recruitment, selection, integration and development activities.
• Provides information and manages transactions related to insurances, sick leaves, parental leaves and retirement options.

Any other related tasks which fall within the scope of the classification of this position may be assigned.

Classification: Technicien ou technicienne en administration (Administrative Technician)

• Diploma of Collegial Studies (DEC) in Business Administration or a diploma or attestation of studies recognized as equivalent.

Conditions related to the specific position:
• Excellent interpersonal communications and problem solving skills, client oriented;
• Demonstrated ability to implement and follow Human Resource processes;
• Ability to analyze and understand the collective agreements (to be tested);
• Capacity to offer good customer service to our clientele and to ensure confidentiality and discretion;
• Ability to work accurately with detailed information (to be tested);
• Demonstrated ability to work autonomously, as well as an active team member;
• Ability to work on several dossiers simultaneously;
• Excellent organizational skills;
• Excellent English and Strong French oral and written competencies (to be tested);
• Basic knowledge of Microsoft Word and Excel (to be tested);

If your work experience has changed since your last visit, please be sure to attach a new resume.

Note that a cover letter is mandatory, please be sure to attach yours.

If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgement email asking you to go update your file by attaching your CV in order for your application to be considered.

We thank all those who apply, however only those selected for an interview will be contacted.

You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.