Yes Employment + Entrepreneurship

Administrative Assistant (6 month Contract)

  • Temporary

Founded in 1995, YES Employment + Entrepreneurship is a non-profit community-based organization dedicated to enriching the
community by providing English-language support services to help Quebecers find employment and start and grow businesses. We
are looking for a committed candidate to fill an administrative assistant position. The ideal candidate will have experience working in an
administrative assistant role, is familiar with the non-profit sector in Montreal and is a self-starter who exhibits exceptional attention to detail
and is able to adapt quickly to respond to various stakeholder demands and enjoys working with people.

Position Summary
In this role you will ensure administrative efficiency for two projects, namely, Youth on the Rise (YOTR) and Women’s Employment Readiness
Quebec project (WERQ). You must have strong administrative skills to balance the tasks of projects in different phases. You will be responsible
for recordkeeping, as well as data input and maintenance throughout the duration of both projects. While organizing files, creating
correspondence, preparing reports and documents, managing calendars to schedule appointments, you will offer general staff support. With the
WERQ project, you will have the opportunity to join a team in building the program from the ground up. The successful candidate pays strict
attention to detail, manages well with tight deadlines and quick turn-around, juggles multiple tasks, happily works independently AND in a
collaborative team environment, all while delivering excellent client service. If interested, you will have the opportunity to facilitate workshops for
clients on topics relevant to your knowledge and experience.

The Duties and Responsibilities Include but are not limited to:
• Assisting with client services, workshops, events, reports, and other related tasks
• Collecting and preparing reports
• Drafting ongoing correspondence with professional contacts and volunteers
• Initiating and fostering contacts with community organizations and corporations
• Drafting ongoing correspondence with professional contacts and volunteers
• Entering data into Dynamics 365 (Customer Relationship Management tool)
• Presenting YES services at community events, universities, job fairs and other outreach as needed
• Maintaining and updating client lists
• Setting-up and maintaining external facilitator and volunteer recruitment system
• Coordinating the distribution and collection of feedback forms
• Replacing the receptionist when necessary
• Assisting with monthly tracking reports
• Other additional ad hoc administrative duties as required

Knowledge, Skills and Qualifications
• Post-secondary education
• Two to three years’ experience working in an administrative assistance role – in the non-profit sector working with diverse
populations, experience with vulnerable populations and especially youth and women, is an asset
• Digitally savvy … CRM/database management, MS Office 365 applications in particular Word, Excel, SharePoint
• Very detail-focused and organized – your high standards are reflected in your work
• Motivated with strong follow through and self-direction on assignments
• Ability to work on multiple projects and complete tasks with minimal supervision
• Excellent communications skills with a demonstrated ability to multitask and thrive in a fast-paced environment
• Respects and adheres to timelines and deadlines
• Flexible – able to shift gears quickly
• You see attention-to-detail as a way of life and take pride in your work
• Personable, positive, friendly – enjoys working with people with a positive supporting approach
• Strong English writing and communication skills with the ability to communicate in French

Benefits: YES is proud of its diverse, committed, focused and respectful staff and volunteers. YES has a dynamic and fast paced work
environment and offers its employees:
 10 paid sick days/personal days per year
 Group Insurance plan (Life Insurance/ Health & Dental/ Disability Insurance), Employee Assistance Plan
 VSRP (Voluntary Sector Retirement Plan)
 Closed between Christmas and New Year
 11 Statutory holidays
 Professional development opportunities
 Hybrid work model

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