Located on a beautiful green space in the heart of the St- Laurent borough—

Vanier College is an English-language public college with approximately 1000 full and part-time employees, more than 6000 daytime students and a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients.

In addition to English and French Quebecers, our inclusive multi-cultural environment is host to faculty, staff and students with roots in over 90 different nations from across the globe.

Our institution is committed to ensuring representation in its community. Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.

Assistant to the Academic Dean (Replacement) (Second Posting)

Description

Reporting to the Academic Dean, the Assistant to the Academic Dean performs functions associated with the management and responsibilities of the Academic Dean’s Office, organizing, coordinating and supervising the administrative work for the Office of the Academic Dean.

More specifically, but not limited to, the Assistant:

• Organizes and coordinates the Academic Dean's Office's dossiers, activities, calendar, communications and processes;
• Receives and analyzes all requests sent to the Academic Dean's Office in order to submit a summary and recommendation to the Dean on the matter;
• Oversees all budgets for the Academic Dean's Office and collaborates with the Finance Department;
• Oversees the development and application of procedures and tools for the Academic Dean’s Office;
• Prepares submissions of academic dossiers and ensures that they follow the  necessary  critical path  through  the appropriate committees such as Academic Steering Committee, Joint Coordinators, Academic Council, Board of Directors and executes any required follow up;
• Acts as the  liaison  person  between  the  Academic  Dean's Office and the Ministry  as well as various other external institutions and colleges;
•  Participates in the elaboration, revision and implementation of Academic policies and the College's Student Success Plan;
• Analyzes the priorities and critical path for the semester and academic year based  on the  College's  Strategic  Plan and Student Success Plan  and      proposes  a  list of recommendations to the Academic Dean;
• Ensures a coordination role in various processes related but not limited to Student Success projects and Professional Development Group Support projects;
• Assists faculty with the administration of projects approved through the Academic Dean's Office and ensures  that  they conform to set standards and norms;
• Prepares reports for the Academic Dean as requested;
• Manages program management and quality assurance related dossiers for the Academic Dean's Office;
• Represents  the  Academic  Dean  at  meetings,  internal   or external, as requested;
• Takes notes during management meetings or as required;
• Oversees the archiving/scanning of records and the document management system for the Office of the Academic Dean and supports academic non-teaching departments to meet college requirements;
• Acquires and maintain a detailed knowledge of the College’s mission, policies, and strategies, and keeps up-to-date with relevant policies and processes, external and internal;
• Plans and organizes events and receptions.

Other related tasks which fall within the scope of the classification of this position may be assigned.

Schedule:   Monday – Friday, 8:30 a.m. – 4:30 p.m. (35 hours per week)

Contract:     A.S.A.P. until September 19, 2025 or until the return of the incumbent to her position, whichever occurs first Classification:     Gestionnaire administratif, classe 5 (C5)

Salary:  $72,911 - $97,212

Qualifications:

• Bachelor’s degree in an appropriate field;
• Three years of experience in the education sector, preferably at the college level;
• Excellent English and French oral and written competencies (to be tested);
• Intermediate knowledge of Microsoft Office Word and Excel (to be tested);
• Strong knowledge of the Cégep system;
• Demonstrated ability to work collaboratively in a team-based, multi-disciplinary environment;
• Strong interpersonal and organizational skills;
• Broad working knowledge of administrative and academic practices and procedures in a post-secondary institution;
• Experience in handling  difficult  and complex  dossiers  and ability to manage stressful situations;
• Superior interpersonal  and  communication  skills  and  the ability to build relationships;
• Ability to communicate in a sensitive, courteous manner to ensure confidentiality and discretion;
• Superior planning,   coordination,  organizational  and  time management competencies;
• Strong change management, analytical and problem-solving competencies;
• Ability to  work  independently  as  well  as  an  active  team member;
• Commitment to learning.

The above criteria are established in accordance with provisions of Article 7-2.00 of the Policy for Management Personnel.

*****Please apply via Vanier College’s website: http://www.vaniercollege.qc.ca/human-resources/jobs/ in order for your application be considered*****